system-prompts-and-models-of-ai-tools/salesflow-saas/docs/governance/executive-board-os.md

Executive & Board OS — Decision Surface Framework

Parent: MASTER_OPERATING_PROMPT.md
Plane: Decision | Tracks: All
Version: 1.0 | Status: Canonical

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Overview

The Executive & Board OS defines what leadership sees, how decisions are escalated, and what constitutes a complete board pack. The goal is to make Dealix Board-usable — executives can make informed decisions from system-generated surfaces.

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Executive Surfaces

1. Executive Room

Purpose: Single view of everything an executive needs to know right now.

Section	Data Source	Refresh
Revenue Overview	analytics_service.py	Real-time
Actual vs Forecast	forecast_control_center.py	Daily
Pipeline Health	deal_service.py	Real-time
Approval Queue	ApprovalRequest model	Real-time
Connector Health	connector_governance.py	5 min
Compliance Posture	saudi_compliance_matrix.py	Daily
Active Contradictions	contradiction_engine.py	Real-time
Strategic Deals	strategic_deals/ services	Real-time
Risk Summary	Aggregated	Daily

API: GET /api/v1/executive-room/snapshot

2. Approval Center

Purpose: All pending approvals with SLA timers.

Feature	Description
Queue	Filterable by category, priority, SLA status
SLA Timer	Color-coded countdown (green → yellow → red)
Bulk Actions	Approve/reject low-risk items in batch
History	Full approval history with audit trail

API: GET /api/v1/approval-center

3. Evidence Pack Viewer

Purpose: Browse and review assembled evidence packs.

Feature	Description
Pack List	By type (deal, compliance, board, incident)
Detail View	Expandable evidence items
Review Workflow	Mark reviewed, add notes
Integrity Check	SHA256 hash verification

API: GET /api/v1/evidence-packs

4. Risk Heatmap

Purpose: Visual risk matrix across all domains.

Axis	Categories
X (Category)	Revenue, Compliance, Technology, Operations, Partners, M&A
Y (Severity)	Critical, High, Medium, Low
Color	Red (active + unmitigated), Yellow (active + mitigated), Green (resolved)

Data aggregated from: Compliance Matrix, Contradiction Engine, Connector Health, SLA Breaches.

5. Actual vs Forecast Dashboard

Purpose: Unified view across all tracks.

Track	Actual	Forecast	Variance
Revenue	Live pipeline value	AI + manual forecast	Auto-calculated
Partnerships	Active partner count	Partner targets	Auto-calculated
M&A	Deals in progress	Pipeline target	Auto-calculated
Expansion	Markets launched	Launch plan	Auto-calculated

API: GET /api/v1/forecast-control/unified

6. Next-Best-Action Board

Purpose: AI-recommended actions prioritized by impact.

Source	Action Type
Revenue	Follow up on stale deals, upsell signals
Compliance	Controls needing attention
Operations	Connectors needing maintenance
Trust	Contradictions needing resolution

7. Pipeline Boards

Purpose: Kanban views for strategic pipelines.

Board	Stages
Partner Pipeline	Scout → Evaluate → Negotiate → Onboard → Active
M&A Pipeline	Source → Screen → Diligence → Negotiate → Close
Expansion Pipeline	Scan → Prioritize → Ready → Canary → Scale

8. Policy Violations Board

Purpose: Active policy violations and contradictions.

Column	Description
Violation	What was detected
Severity	Critical / High / Medium / Low
Source	Which system detected it
Status	Detected → Investigating → Resolved
Owner	Who is responsible for resolution

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Board Pack Template

Produced quarterly (or on-demand for special meetings):

Section 1: Executive Summary

• Overall business health (RAG status)
• Key achievements this period
• Key risks requiring board attention

Section 2: Financial Performance

• Revenue actual vs forecast
• Customer acquisition metrics (CAC, LTV, payback)
• Runway / burn rate (if applicable)

Section 3: Product & Technology

• Platform uptime and reliability
• AI agent performance metrics
• Technology radar changes
• Security posture summary

Section 4: Compliance & Governance

• PDPL compliance status
• ZATCA compliance status
• Active audit findings
• Policy violations summary

Section 5: Strategic Initiatives

• Partnership pipeline status
• M&A pipeline status
• Expansion roadmap progress

Section 6: People & Culture

• Team size and Saudization ratio
• Key hires and departures
• Training and development

Section 7: Risk Register

• Top 10 risks with mitigation status
• New risks identified this period
• Risk heatmap visualization

Section 8: Decisions Required

• Items requiring board vote
• Recommendation for each item
• Supporting evidence packs

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Decision Escalation Matrix

Decision Type	Operational	Manager	Director	VP	C-Level	Board
Lead routing	x
Message send		x
Discount <10%		x
Discount 10-25%			x
Discount >25%				x
New integration			x
DB migration				x
Partner activation				x
M&A short list					x
M&A offer						x
Market launch					x
Production deployment				x
Policy change					x
Budget >100K SAR					x
Budget >1M SAR						x

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Code Mapping

Surface	Backend	Frontend
Executive Room	services/executive_roi_service.py (expanded)	components/dealix/executive-room.tsx
Approval Center	api/v1/approval_center.py	components/dealix/approval-center.tsx
Evidence Packs	services/evidence_pack_service.py	components/dealix/evidence-pack-viewer.tsx
Risk Heatmap	Aggregated service	components/dealix/risk-heatmap.tsx
Forecast Control	services/forecast_control_center.py	components/dealix/actual-vs-forecast-dashboard.tsx
Partner Pipeline	api/v1/strategic_deals.py	components/dealix/partner-pipeline-board.tsx
Policy Violations	services/contradiction_engine.py	components/dealix/policy-violations-board.tsx
Compliance Dashboard	services/saudi_compliance_matrix.py	components/dealix/saudi-compliance-dashboard.tsx
Connector Governance	services/connector_governance.py	components/dealix/connector-governance-board.tsx