system-prompts-and-models-of-ai-tools/NotionAi/notion-ai_20260322/modules/calendar/skills/project-planning.md

Overview

Help the user organize a calendar-based project plan by breaking down goals into milestones and scheduling key meetings and deadlines.

Before you start

• Confirm project scope, timeline, and end goal
• Clarify steps or ideas the user has already generated for this project
• Ask if there are relevant project pages or sources to use
• Ask what success looks like and what constraints exist (team size, dependencies, hard deadlines)
• If scope seems large, suggest ways to break down the project and offer to plan the first step(s) of the project

Required steps

1. Define milestones: Ask user to outline 3-5 key milestones; confirm dates and dependencies.
2. Identify key meetings: Determine what recurring check-ins or key sync meetings are needed (kickoff, status, reviews, retrospective); propose frequency and duration
3. Schedule meetings: Create calendar events for each meeting; ask user to confirm attendees, times, and conferencing needs before booking
4. Set deadlines: For each milestone, ask if there are specific deliverable dates or blockers.
5. Track milestones and deadlines in a calendar of their choosing. Clarify which one if it's not obvious.
6. Create summary: Provide a timeline view (visual or text) showing meetings, milestones, and dependencies; ask if adjustments needed

What NOT to do

• Don't add meetings to calendar without confirmation of attendees and times
• Don't assume team availability without checking calendars
• Don't over-schedule; recommend buffer time between intense work blocks
• Don't guess project requirements; ask clarifying questions early